The 10 Best Intranet Software for Businesses this Year

Every business says they want "better collaboration"—but what does that actually mean? It’s not just about having a place to dump files or send out memos. True collaboration is about giving people the tools to do their best work, together.

Here’s the problem: too many teams are stuck in the clutter. Messages come in five different apps—files scattered across drives. Questions are lost in endless email threads.

But the most expensive problem is the one you don’t see. Missed deadlines, duplicate work, endless file searches—these aren’t line items in your budget, but they cost your business every day. An intranet doesn’t just store information—it eliminates waste.

That’s where this guide comes in. We’ve gathered the 10 best intranet tools for businesses this year. From simple, plug-and-play platforms to full-scale solutions like Bitrix24, you’ll find the right fit for your team—and finally create the connection your business deserves.

Key considerations when choosing intranet software

How do you choose the right intranet software? Start by focusing on your business needs. The best intranet doesn’t just offer features—it solves problems and fits seamlessly into your workflows. Here’s what to prioritize:

1. Usability

Will your team actually use it? The best tools are intuitive and easy to navigate, with minimal training required.

• Look for clear menus and organized layouts.

• Ensure non-technical users can adopt it quickly.

Bitrix24 is a great example of simplicity in design, making onboarding effortless for teams of all sizes.

2. Features

Does the software have the tools you need? A good intranet should include:

• Collaboration: Chats, file sharing, and real-time editing.

• Document management: Centralized storage with version control.

• Customization: Adaptable dashboards and workflows.

• Integrations: Compatibility with your favorite apps.

Bitrix24 combines all of these in one platform, saving you from juggling multiple tools.

3. Scalability

Can it grow with your business? Choose software that works for small teams but can scale up as your company expands.

Bitrix24’s flexible plans support businesses at every stage, from startups to enterprises.

4. Cost

Is it within your budget? Look for transparency in pricing and avoid hidden fees. Focus on value—not just the sticker price.

Bitrix24 offers a generous free plan and affordable upgrades, making it one of the most cost-effective solutions available.

5. Security

Is your data safe? Security features like encryption, access controls, and compliance with regulations (e.g., GDPR) are essential.

With Bitrix24, you get enterprise-grade security built into every plan.

6. Mobile accessibility

Do you need to work on the go? A responsive mobile app ensures your team can stay connected from anywhere.

Bitrix24 delivers full mobile functionality, letting you manage tasks, join meetings, and access files on the move.

By keeping these factors in mind, you’ll find a tool that fits your team’s needs. Many platforms offer great features, but few provide the all-in-one power, scalability, and affordability of Bitrix24.

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The 10 best intranet software for businesses this year

Which intranet software is right for your business? It depends on your team’s needs. Below, we’ve highlighted ten top options, breaking down their strengths, weaknesses, and ideal use cases. Let’s find the perfect fit for you.

1. Bitrix24

A unified platform that brings communication, collaboration, and management together in one place.

What makes it unique?
Bitrix24 takes a "one-stop-shop" approach to intranet software. It combines project management, communication, document sharing, and CRM tools into a single, easy-to-use platform. This all-in-one structure means fewer apps to juggle, less time switching between tools, and more time focused on the work that matters.

Core capabilities:

• Project and task management: Gantt charts, Kanban boards, task assignments, and progress tracking in one view.

• Collaboration hub: Chat, video calls, and shared calendars ensure team communication is instant and organized.

• Document control: Centralized document storage with version tracking and role-based permissions to protect sensitive files.

• Business operations tools: Built-in CRM, HR tools, and workflow automation help manage customers, employees, and daily operations.

Why businesses choose Bitrix24:

• Simple and intuitive: Its clean, user-friendly design makes onboarding smooth—even for teams unfamiliar with intranet software.

• Mobile access on the go: Stay connected from anywhere with a fully functional mobile app for task tracking, chats, and file sharing.

• Enterprise-grade security: Advanced security features, like role-based access, data encryption, and GDPR compliance, ensure your data stays protected.

• Flexible and scalable: Whether you’re a small startup or an enterprise, Bitrix24 grows with you. Start with a free plan and upgrade as your needs expand.

Pricing: Plans start with the industry's most generous Freemium package.

With Bitrix24, you're not just adopting software—you’re streamlining how your team works. It’s a single platform that grows with your business, supporting collaboration, security, and mobile access right out of the box.

2. Microsoft SharePoint

A document management and workflow solution with deep Microsoft 365 integration.
Microsoft SharePoint is designed for organizations that need strong document control and customizable workflows. Its tight integration with Microsoft 365 allows users to collaborate within familiar tools like Teams, Word, and Excel.

Key features:

• Document storage and control: Centralized file storage with version history and permissions.

• Custom workflows: Automate approvals, task assignments, and business processes.

• Microsoft 365 integration: Works seamlessly with Teams, Excel, and OneDrive.

• Enterprise security: Advanced compliance and privacy tools for industries with strict regulatory needs.

Pricing: Starts at $5/user/month for SharePoint Online.

3. Google Workspace

A cloud-based productivity suite with tools for document sharing, collaboration, and basic intranet functionality.
Google Workspace provides a simple, accessible option for businesses that prioritize collaboration. It includes widely used tools like Docs, Sheets, and Google Drive, making it easy for teams to work together in real time.

Key features:

• Cloud-based document sharing: Store, share, and edit files via Google Drive.

• Collaboration tools: Co-edit Google Docs, Sheets, and Slides with team members.

• Google Sites: Build simple internal sites for team information and updates.

• Cross-device access: Work from anywhere on mobile, tablet, or desktop devices.

Pricing: Starts at $6/user/month.

4. Workplace from Meta

A communication platform with social-media-style features for company-wide engagement.
Workplace by Meta focuses on internal communication, offering a familiar social media experience for employees. Its social-style feeds and group chats are designed to increase engagement and transparency within teams.

Key features:

• Newsfeed and groups: Centralized updates and discussions in a social-style feed.

• Team chat and video calls: Real-time messaging and video conferencing.

• Integrations with popular tools: Connects with apps like Zoom, Google Drive, and Salesforce.

• Employee engagement: React, comment, and interact with posts like a traditional social platform.

Pricing: Starts at $4/user/month.

5. Zoho Connect

A collaboration and communication platform designed for task management and document sharing.
Zoho Connect emphasizes simplicity and affordability, making it a good fit for small businesses. It enables task management, file sharing, and team collaboration in one space, with the added benefit of seamless integration with other Zoho products.

Key features:

• Task and project tracking: Assign and track tasks with progress indicators.

• Team discussion forums: Host group discussions and polls for feedback.

• Document sharing: Upload and store team files in a shared space.

• Zoho app integration: Works with Zoho Projects, CRM, and other tools in the Zoho suite.

Pricing: Free plan available; paid plans start at $3/user/month.

6. Slack

A communication-first platform focused on real-time messaging and integrations.
Slack is primarily a messaging platform but offers collaboration features that can serve as a lightweight intranet. It allows for real-time communication, channel-based conversations, and app integrations for task management and file sharing.

Key features:

• Channel-based messaging: Organize team discussions by topic or department.

• File sharing: Share files and documents directly within chats.

• Third-party integrations: Connect Slack with popular tools like Google Drive, Zoom, and Trello.

• Custom notifications: Stay on top of important messages with custom alerts.

Pricing: Free plan available; paid plans start at $7.25/user/month.

7. Notion

A highly customizable workspace for creating wikis, project pages, and collaborative documents.
Notion allows teams to build their own internal workspaces, offering flexibility to design everything from wikis to project dashboards. It’s a modular, drag-and-drop system that enables teams to create custom workflows that fit their unique needs.

Key features:

• Custom pages and templates: Build wikis, task lists, and internal team pages.

• Real-time collaboration: Work with team members on shared pages and docs.

• Drag-and-drop editing: Customize pages with text, images, databases, and links.

• Integrations: Connect with apps like Slack, Google Drive, and Zapier.

Pricing: Starts at $8/user/month.

8. Jive

A social intranet platform designed to drive engagement and collaboration in large enterprises.
Jive is designed for large organizations with a focus on engagement and collaboration. It offers social networking features like employee profiles and engagement analytics, allowing companies to see how employees are using the platform.

Key features:

• Employee directories: Easily locate and connect with colleagues.

• Advanced search: AI-powered search to locate files, discussions, and team members.

• User engagement tracking: Monitor activity and see which content is driving engagement.

• Content sharing: Create and share blogs, knowledge articles, and company news.

Pricing: Custom pricing based on company size and usage.

9. Confluence

A documentation and knowledge-sharing platform ideal for internal wikis and content collaboration.
Confluence is built for teams that prioritize knowledge sharing and documentation. It’s often used by technical and product teams for internal wikis, process documentation, and team handbooks. Its integration with Jira makes it especially valuable for development teams.

Key features:

• Wiki-style pages: Create and organize internal guides, FAQs, and wikis.

• Real-time editing: Collaborate on shared pages with automatic version control.

• Atlassian integration: Works seamlessly with Jira, Trello, and other Atlassian tools.

• Content search: Use smart search to quickly locate guides, docs, and notes.

Pricing: Starts at $5.75/user/month.

10. Monday.com

A visual project management platform with custom dashboards and task automation.
Monday.com offers an intuitive, visual approach to task and project management. Teams can use its color-coded dashboards to track progress at a glance. While it’s primarily a project management tool, its collaborative features give it intranet-like functionality.

Key features:

• Visual project dashboards: Track progress with Kanban boards and task lists.

• Custom workflows: Set up automated workflows to handle repetitive tasks.

• File sharing: Attach and share files directly on tasks and projects.

• Third-party integrations: Connect with apps like Slack, Google Drive, and Zoom.

Pricing: Starts at $8/user/month.

Take the next step with Bitrix24

The right intranet isn’t just a tool—it’s the backbone of your team’s productivity. Throughout this guide, we’ve explored 10 of the best platforms for collaboration, project management, and communication. But one platform stands out.

Bitrix24 goes beyond expectations by offering:

• All-in-one functionality: Unify communication, project management, and CRM in one platform.

• Unbeatable value: Start for free and upgrade as your business grows.

• Ease of use: Get started quickly with minimal training.

• Scalability: Adapt to the needs of startups, growing teams, and global enterprises.

• Enterprise-grade security: Protect your business with encryption, role-based access, and GDPR compliance.

Here’s how to get started:

1. Sign up for free and explore the core features risk-free.

2. Test it with your team- create tasks, chat, and upload documents.

3. Upgrade as you grow to unlock automation, workflows, and advanced features.

With Bitrix24, you’re not just adopting software—you’re simplifying how your entire business works. Get started for free today.