For mid-sized businesses looking to streamline their tasks, there are myriad Microsoft To Do alternatives on the market. Yes, you could go for the route-one approach, but in the realm of productivity software, Microsoft To Do isn’t always the best option.
Whether you want to integrate your to-do list with specific project tracking tools, find a more customizable interface, or simply use a product that doesn’t require a subscription to the entire Microsoft ecosystem, there are plenty of reasons to look elsewhere.
In this article, we’re going to cover 10 leading alternatives to Microsoft To Do for businesses. From simple, purebred to-do lists to more complex tools for ambitious SMEs, we’ll highlight the key advantages of each app so you can decide which one best suits your organizational needs.
1. Bitrix24 — Top-tier productivity apps at a comfortable price point
Bitrix24 perfectly strikes the balance between a far-reaching online business platform and a fair price for mid-sized companies. With all the features you’d expect from top Microsoft To Do alternatives, you get recurring tasks, automated reminders, and different visualizations: List, Deadline, Planner, Calendar, Gantt charts, and Kanban boards.
Bitrix24’s project management capabilities allow you to go into much finer detail where necessary, including adding responsible people, attaching files from your drive, and sorting by urgency. You can then save a bunch of time through smart dependencies which will assign tasks automatically as well as set deadlines and due date notification triggers to slash your number of overdue assignments.
However, it’s Bitrix24’s AI-powered CoPilot that really makes the difference. Taking productivity apps for teams to the next level, CoPilot will turn a loose brief into a formal series of tasks, ready to present to clients and stakeholders. It will even transcribe meetings, digest the context, and produce a full action plan broken down into coherent steps.
As a final point, analytics track your team’s performance, measure time, and identify areas for improvement.
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2. Asana — Scalable project planning for growing teams
One of the most recognizable Microsoft To Do alternatives, Asana has changed very little since its beginnings in 2008 and it is still up there among the most popular workflow optimization apps on the market. Based on simple, customizable boards, you can easily create tasks and track their progress from a shared team dashboard.
Although there is a free version, many users see the paid tiers as somewhat expensive compared to similar apps. They do back up the higher price point with a plentiful list of features including automations and even Asana Intelligence, the company’s new AI tool. This solution allows you to quickly create to-do lists and more complex projects, get instant reports, and ask Asana questions for increased productivity.
Asana’s main efforts have gone toward scalability, which it does very well. Therefore, if you’re a mid-sized company looking to expand, keep an eye on Asana.
3. Trello — Intuitive Kanban boards for task and project management
As Asana’s most recognizable long-term competitor, Trello stands out among Microsoft To Do alternatives as a mature, reliable project management platform. With a free version and a low-cost paid tier, you can create cards for all your tasks and include interactive checklists within each card. Attach files, set deadlines and reminders, and customize your boards to support whatever project your team is working on.
Unfortunately, Trello can struggle to keep things simple with so many moving parts. Complex projects involve a lot of scrolling or using the slightly complicated search bar to overcome, putting it among the less user-friendly apps among our Microsoft To Do competitors. Even so, the impressive list of automations can help to cut down on those little, time-consuming tasks and remove the chance of human error.
In summary, Trello deserves its reputation as a leading project management option for small to mid-sized companies.
4. Monday.com — Color-coded, customizable collaboration software solutions
When it comes to workflow optimization apps, Monday.com is among the best Microsoft To Do alternatives for its ease of use, performance tracking, and automations. A great number of templates allow you to run multiple projects with very little effort. You can then launch daily to-do lists for your entire team and monitor progress with color-coded reports. Don’t just stick to the stock options though — customize almost every part of your dashboard visualizations to suit your company’s priorities.
Monday.com goes hard on integrations, linking up with popular apps that complement its to-do list capabilities. This gives it vast potential that comes close to the range of features you get with Bitrix24, although you will need a higher monthly budget to pay for different apps. Automation lets you ping notifications when deadlines are coming up and prioritize work based on urgency, status, or due date.
Teams that get to grips with the options that Monday.com offers can expect a noticable productivity boost due to streamlined admin.
5. Google Tasks — Simplifying to-do lists within the Google ecosystem
Google Tasks is a no-frills to-do app that allows you to create projects, set reminders, and keep an eye on your due dates. It is simple to use without offering the complexity of more feature-rich task management software on this list.
Google Tasks’s real strength is its seamless integration with the wider Google Workspace. Any companies already using Google products will adapt to Tasks almost instantaneously due to its familiar layout and its decent support page. This makes it a great bet for teams who aren’t too techy or simply want to avoid a steep learning curve.
You can monitor and manage assignments through your Google Calendar and get to work on Google Docs. Many users find the ability to add tasks via voice commands on Google Assistant a nice time saver, especially when you’re driving.
In short, if you’re looking for useful features like time tracking and visualizations, Google Tasks falls behind most of the Microsoft To Do alternatives here. However, as a simple extension to a Google Workspace, it is ideal.
6. ClickUp — Unifying work management across all functions
ClickUp falls into the same category as Bitrix24 — an alternative to Microsoft To Do that comes with a range of other productivity apps for teams. It has a fun, customizable interface that you can view as a Gantt chart, board, table, or list, and easy drag-and-drop usability allows you to quickly adjust your to-do list when you come up against unforeseen circumstances.
Similarly, ClickUp boasts process mapping options to give you an overview of your organizational goals that your to-do lists contribute to achieving. Unique among these Microsoft To Do alternatives, process maps connect to your smaller tasks, so when you complete the groundwork, your process map will progress.
With other apps such as calendars and collaborative documents, ClickUp offers a broad spectrum of capabilities without skimping on the details. Task time tracking comes built-in and to-do list templates make life easier — the only drawback is that it can take quite a long time to fully understand how to use all these apps.
7. Any.do — A simple, straightforward alternative to Microsoft To Do
Although Any.do puts a lot of effort into style, it doesn’t lack in substance. The design team has worked hard to make Any.do as easy to use as possible, with mobile widgets, drag-and-drop editing, and an excellent integration with WhatsApp. You can categorize to-do lists to separate different professional projects so there’s no overlap, and reminder notifications will help you effortlessly keep tabs on all of your lists.
Any.do is a 100% bona fide to-do list app valued by users both in their professional and personal lives. Using it as team task management software is very cheap, but not particularly generous in its capabilities. While it does offer calendar views and voice commands to add to your to-do list, there are no other collaboration software solutions such as shared documents.
Any.do positions itself as one of the more simple Microsoft To Do alternatives that are great for small teams on small budgets.
8. Notion — An AI workspace for notes, tasks, and databases
Notion takes pride in its integrated AI assistant that covers questions and answers, text content creation, and auto-filled tables. The question-and-answer feature means you can get specific information quickly, without sifting through dense databases for the answer. Like Bitrix24, Notion’s AI assistant can simplify jargon, translate text for international audiences, and change the tone of voice depending on the client you’re speaking to.
As one of the more tech-first alternatives to Microsoft To Do for businesses, Notion gives you a clean, easy-to-navigate interface with project management template galleries to get you started. Integrated documents and calendars simplify content creation and keep you on track with reminders and notifications.
Notion’s easy usability and the synchronized project management software make it especially easy for remote teams to adopt this Microsoft To Do list alternative.
9. Evernote — Note-taking meets task management
Evernote provides some features that are unique to our Microsoft To Do alternatives for mid-sized teams. Users can search text within images as well as handwritten notes, making it an excellent solution for teams who still do business with a pen.
Originally a note-taking app, Evernote still allows you to add tasks, voice recordings, articles, and files to your notes. However, you can now channel all of that information into quick, informal to-do lists similar to a Microsoft To Do list. Set reminders, due dates, and more to stay on top of your work, and use note sharing and commenting for increased collaboration.
If you spend a lot of time on the move and need a place to gather diverse kinds of information to create a list, Evernote is a safe bet.
10. Todoist — Simple productivity on an intuitive platform
The last of our Microsoft To Do competitors is Todoist, a laser-focused to-do list task management app that uses natural language recognition to speed up your note-taking. Todoist looks at what you’re typing and fills in the rest, freeing up more time for deep work. The company aims to give users peace of mind by getting ideas out of their heads and into the cloud as quickly and smoothly as possible.
The clean, intuitive platform focuses on helping users manage their workloads and stay productive with minimal effort. Ideal for individuals, the interface also allows you to share projects, assign jobs, and comment on tasks, promoting teamwork and collaboration.
While the customizations aren’t quite as complex as other Microsoft To Do alternatives, this high-performance app automatically sorts content into tasks due today, upcoming tasks, and customizable filter views. It is available not only on desktop and mobile like most of its competitors, but also on wearables to keep you in the loop when you’re on the go.
Choosing the right Microsoft To Do alternative for you
With so many free versions out there, you can test out almost all of these alternatives to see which works for you best.
However, to save you time, we recommend starting with Bitrix24.
As well as user-friendly to-do lists and ultra-detailed task management tools, you can enjoy:
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Comprehensive AI support across a multitude of tools
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A diverse range of visualizations to suit your style
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Project tracking, data, and analytics software
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A whole host of automation to accelerate your processes
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Native integrations with other apps to cover your CRM, HR, and file storage needs
Sign up for Bitrix24 and start streamlining your tasks today!
Would you like to create your to-do list for free right now?
Bitrix24 is an all-in-one app where you can set infinite tasks and projects and collaborate with your team and clients.
Get Started
FAQs
What features should mid-sized businesses look for in a Microsoft To Do alternative?
Mid-sized businesses should seek Microsoft To Do alternatives that offer:
How do Microsoft To Do alternatives compare in terms of integration with other business tools?
Microsoft To Do alternatives vary widely in terms of integration with other business tools. Some, like Bitrix24, offer extensive integrations with CRM, email, and other productivity tools, while others focus on specific third-party integrations.
Can Microsoft To Do alternatives improve team productivity and task management effectively?
Microsoft To Do alternatives can significantly improve team productivity and task management by providing more comprehensive automations, artificial intelligence, customizable workflows, and collaboration tools tailored to a business's specific needs.
