Do you always find yourself wasting a lot of time looking through emails and deciding which activities should be completed first and which should be completed later? Is it a regular occurrence for your staff to fail to complete duties on time?
If that's the case, you may need to start looking for the best task-scheduling software to manage all of your tasks in one go. The use of task scheduling tools is tailored to the needs of project managers and eliminates the chance of missed deadlines and budget overruns.
The greatest part about the most popular productivity apps is that they are simple to use, regardless of whether or not you have used one before. Therefore, you can ensure that there's an improvement in your team's productivity. To lend you a hand, here are the best task scheduling software you might consider for your projects!
A task-scheduling software is a program that aids in scheduling all of your work, tracking your team's availability, assigning the correct resources to the task at hand, and keeping your projects on track. A good task scheduling software:
Brings all essential data together.
Illustrates workflows.
Provides tips for improved task allocation.
Highlights interconnections and probable bottlenecks.
Various softwares usually have a similar basic set of tools, with unique ones inherent to each of them. These features might also be presented differently, which can also influence your work process.
So, what to look for? Firstly, you should be making a decision based on your industry specifics, budget, and the size of your team. Secondly, take notice of features that can be helpful to your business needs. These might include:
Analytics. Having analytics skills to survey the data about your team's productivity is essential to better manage future tasks and boost work effectiveness;
Task status. Some tasks can be a priority at the moment, and your whole team must be able to know what should be done first. This way, time will be managed properly, and you'll be sure that essential tasks were completed;
Task distribution. The software must have a feature to assign tasks to your team members to avoid additional questions and inaccurate work distribution;
Collaboration. Most of the tasks are assigned to people within one department. Nevertheless, it must be easy for your employees to update each other regarding separate tasks;
Editing option. Your work is a process for a reason. New data is gathered all the time, and insights might influence the task distribution. This is why the software must have an editing feature that quickly synchronizes for all your employees and keeps them notified.
Keep in mind that scheduling software will be used by your team on a daily basis. So make sure it has all the necessary features and a friendly user interface.
Now that we ;ve learned about the meaning of such software as well as what to look for in one, let’s dive into the list of the best softwares on the market to ease your final decision making.
Bitrix24 is a unified workspace that manages all areas of everyday operations and duties for your company's management. To ensure top-quality services, Bitrix24 provides a complete suite of tools to achieve an evenly distributed workload, such as:
dozens of sales and marketing automation rules,
charts,
reports,
calendars.
Almost all task-scheduling software has the same features. If you're looking for such a tool, you'll undoubtedly want the best and most appropriate option for your organization. Therefore, you may consider choosing Bitrix24.
This software includes a comprehensive set of capabilities for six major areas of your business: collaboration, CRM, project management, document management, time management, and HR Management.
This wide scope will guarantee your project's success and will ensure backlog avoidance. Some Bitrix24 features include:
Task Planning
Project Calendars
One-click video call from a task, calendar, or chat
Videoconferencing
Create a CRM Deal from an email
Workgroups/projects with external users (extranet)
Task templates and recurring tasks
Task and Time Tracking
Kanban boards and Gantt charts
Task dependencies
Sort Tasks and Projects based on activity
Efficiency KPI
Smart Process Automations (SPA)
PBX integration via Rest API
GoogleDocs, Office365, and Microsoft Office Integrations
Edit and collaborate on documents inside tasks, chats, calls, and the Feed
Activity stream workflows
Reports
nTask is a cloud-based task scheduling tool. It is designed to help sole proprietors and small businesses get more organized. It can be efficiently used to schedule tasks, generate progress reports, arrange repeating tasks, share files, construct Gantt Charts to monitor project timelines, and more, with a heavy focus on task planning.
Users can also use nTask to create and track budgets for various projects. Because of its special interface with Google Calendar and Outlook, this software also focuses on meeting management and scheduling. Here are the following key features of nTask:
Task Tracking & Scheduling
To-Do Lists
Tagging, Multiple Assignees & Notifications
Gantt & Calendar Views
Task Categories, Labeling & Search
Time Tracking & Spreadsheets
Meeting Management
Task Export
Public URL used for sharing with clients and external collaborators
Selected Third-Party Integrations
Mobile App
Using Trello, you can keep track of collaborative activities, emphasize tasks that have already started, indicate to whom they are delegated, and track how far they've progressed toward completion.
When it comes to visualizing processes, Trello is based on the concepts of Kanban project boards, which give managers and team members a quick picture of a project's progress from beginning to end.
Trello's popularity stems from its convenience and versatility: it's frequently used for personal planning, from vacations to weddings, and it's also utilized for business. The lightweight functionality and accessibility over a vast feature set distinguish it from full-featured project management software in this regard. The key features of Trello are:
Management of Tasks
Scheduled Commands
Kanban Boards & Calendar View
Board Collections
Task Triggers
File Uploading
Custom Board Backgrounds
Templates
Team Playbooks (pre-made toolkits per industry)
Private/Shared Access Administration
Third-party Integrations
Bulk Data Export
Mobile App
If you're looking for one of the best task-scheduling software that can handle a wide range of tasks, ProofHub has you covered. By employing custom roles, you can simply manage team tasks and assign them to team members while controlling access to sensitive data.
The Proofing feature allows a manager to provide feedback on drawings and written documents using markup tools and threaded comments. Chat, conversations, remarks, announcements, and email-in are all means of communicating with team members.
ProofHub is an excellent tool for reporting, scheduling activities, and handling tickets. Through project and resource reports, workload reports, as well as project progress reports, stakeholders can see how the task is progressing. Furthermore, here are the key features of Proofhub.
Management of Tasks
Time Tracking
Gantt Charts, Tables & Kanban
Proofing and File Approval
Discussions
Calendar
File Sharing
Private Items
Group Chat
Third-Party Integrations
Announcements
Request Forms
Custom Roles
Reporting
Asana is a content management system (CMS) for the workplace that can be customized to meet the demands of a wide range of businesses. Basically, it's a sophisticated project management application that can help you streamline your tasks.
Asana was created to make it easier for businesses of all sizes to track their progress and address issues in one location, removing the need for frequent meetings, email updates, and memos. Asana has a lot of features that can assist corporations and their teams in finding a way to get things done as quickly as possible. These include:
Team Collaboration & Conversation
Task Tracking & Management
Drag & Drop Interface
Document Management
List, Kanban, Gantt, and Calendar Views
Shared or Private Access
Subtask Checklists
Data Export
Task Analytics & Forms
Mobile App
Third-party integrations (such as Slack, Zapier, Hubstaff, Adobe Creative Cloud, etc.)
Taking notes, organizing, managing tasks, and archiving is what Evernote is all about. Users can make notes using text, drawings, images, audio, or saved web information from the app. Notebooks are used to keep track of notes that can be labeled, altered, searched, attached, and exported.
On supported devices, Evernote allows you to capture images from cameras and record voice notes. OCR can be used to recognize and annotate text that appears in captured photos in some cases. Handwriting recognition is also available in Evernote for touch and tablet devices. The features of this app include:
Management of Tasks
Calendar Integration
Geographic search
Mobile offline notes
More Uploads
Larger Notes
Business card scanning
PDF annotation
Concierge support
Account switching
Faster image recognition
Search in PDFs and Office docs
Note history
Another best task scheduling software is Basecamp, which may be used to handle numerous projects at the same time. It allows everyone involved to see the same dashboard, which is separated into teams and projects for easy navigation.
To-do lists, message boards, timetables, document and file storage, and group chat are all part of a project's organizational structure. A project tracking approach called Hill Charts is an interesting 'big picture tool' in Basecamp that allows you to follow the development of a project over time and with stated targets. Its key features are:
To-Do Lists
Task Scheduling and Management
Team Management
Project Templates
Notifications, Message Board, Direct Messages & Chat
Recurring Tasks & Deadline Reminders
Activity View (for managers) & My Stuff View (for individuals)
Documents & File Storage
Various Third-Party Integrations (Basecamp 3)
Message Boards
API (Basecamp 3)
Microsoft To-Do is a revolutionary, intelligent task-scheduling program that makes planning and managing your day a breeze. Microsoft To-Do is a better, more personal, more intuitive approach to help people stay organized and get the most out of every day. It is the first step on a team's path to make task management easier and help you achieve more. This is all thanks to Office 365 integration and an intelligent algorithm.
For work, household projects, or just grocery, it makes it easy to make a list. Add reminders, due dates, and notes to your lists to keep track of them, and personalize them with colorful themes. To-Do lists may be accessed from any location using the Microsoft To-Do apps for iPhone and Android phones as well as Windows 10 devices as well as the web. Some of its great features include:
Web/desktop application
Two-factor Authentication (2FA)
Single Sign-On (SSO) Integrations
Task prioritization and scheduler
Document storage
File sharing
If your team is looking to delve into the details of managing tasks, Clockify is the tool for you. It allows you to track time meticulously, giving you a picture of how much time is dedicated to each task. Clockify goes beyond scheduling and tracking tasks. The software also generates reports that provide valuable insights into your team's productivity.
You can even set time estimates for tasks and compare them with the time spent. Moreover, users have an opportunity to identify any discrepancies. With Clockify, every minute counts, and you can ensure the utilization of your time.
Its key features are:
Affordable prices
Detection of any disparities between predicted and actual task completion durations.
Smart Folders
Real-Time Timework
Two-factor Authentication (2FA)
Document storage
Templates
Quire allows you to organize, prioritize, and concentrate on the most important aspects of a project. This app encourages creativity by allowing you to interactively visualize your workflow and track all tasks.
It becomes easy to communicate with the team and keep everybody on the same page when using this application. You can focus on even the tiniest details of a project without compromising the integrity of the greater vision. In addition, Quire has the following features that make it stand out among productivity apps:
Kanban Board
Timeline
Smart Folders
Real-Time Timework
Instant Messaging
Recurring Tasks
Blink Search
iOS and Android Apps
API
Integrations
Import/Export
Templates
Hitask provides a user package that offers task-scheduling features. It makes collaboration effortless allowing you to easily manage job schedules and track team progress.
The mobile app is robust and intuitive, allowing you to create tasks on the go. No matter where you are in the world, this tool has your back with its support.
Alongside task management features, Hitask also offers color-coded tasks and synchronization with Google Calendar, making it visually appealing and practical for task management. Within app file sharing and team chat functions, effective communication is promoted, making it easier than ever to receive feedback from your team.
Its key features:
Team management
iOS and Android Apps
Syncing tasks and deadlines with Google Calendar
Different languages support
File sharing within the app
Enables prompt feedback.
Templates
Timeline
Task and project management
Tasks that are color-coded not only add appeal but also help with organizing and prioritizing work more effectively.
Wrike was created with the goal of making today's organizations more efficient and collaborative and accepting more remote workers on a daily basis. It allows a team manager to plan and change in real time from his desk or on the go.
Wrike was created with a single objective in mind: to make work in both co-located and dispersed teams more efficient and effective. This entails creating a system that is simple to navigate while also allowing multifunctional teams to interact and accomplish tasks efficiently from a single place.
With just a few mouse clicks, you can schedule, prioritize, debate, and keep track of your work and progress in real time. To make it possible, the following key features are designed in this tool:
Management of Tasks
Gantt/Timeline View & Kanban Board
Prioritization
Support for Agile methodology
Feedback Management
Request & Resource Management
Retrospectives Management
Status Tracking
Team Management
Brainstorming, Chat & File Sharing
Template Management
Workflow Management
Wrike Analyze - data analytics of a team's performance
Third-Party Integrations (depending on the subscription model)
Enterprise-Grade Data Security
Zoho Projects is a comprehensive project management software that can assist project managers in creating deadlines, delegating activities to team members, tracking time spent on projects, and much more.
You can connect with the rest of Zoho's tools designed to help businesses better organize their operations as your projects grow and require more capabilities. In addition, this job management application can be utilized in various industries, including construction and education. The following features help organizations to achieve their respective goals with the use of this application:
Task Reports & Gantt Charts
Classic, Plain, Kanban & Dependency Task Views
Milestone Task Tracking
Calendar
Task Analytics & Issue tracking
Knowledgebase
Team Activity Feeds
Timesheets & Invoicing
Chat, Forums & Commenting
API
Third-Party Integrations
Mobile App
Hub Planner is a resource for scheduling and time tracking. As a project manager, you'll find it effortless to keep track of who's working on what tasks when they are doing them and how to use this advanced task scheduler.
This software includes a comprehensive set of capabilities for 3 major areas of your business:
project management,
document management
time management.
This scope will guarantee your project's success and will ensure backlog avoidance.
Apart from its capabilities in project scheduling software, Hub Planner proposes analytics and offers valuable insights that can enhance resource management. Its timesheet feature simplifies time tracking and reporting. So, it can be really helpful when it comes to time tracking.
In addition, this job management application can be utilized in a variety of industries, including construction and education. Hub Planner is customizable, which allows you to tailor it precisely to suit the requirements of the project or team.
Look at its best features:
Overseeing resources, maximizing the team's productivity and capabilities
Flexible interface
Calendar
Presenting data on resource allocation to enhance efficiency
Streamline time tracking and reporting
List view
Subtasks
Many forward-thinking teams throughout the world use Nifty, a popular new-wave task scheduling program that empowers their workflows. It offers a user-friendly design that allows a team to start organizing their duties in not more than ten minutes.
Users can manage tasks in Nifty in either a list or a kanban format. Consequently, they can share these Kanban boards in the form of public links, similar to how numerous teams use Trello. Some features of this tool are:
Milestones
Task Management
Kanban Boards
List View
Custom Fields
Time Tracking
Built-in Docs
Superior Team Collaboration
Subtasks
Scheduling is the art of organizing your tasks so that you can accomplish your goals and prioritize your objectives within your available time. When done correctly, it can help you better understand whatever you can realistically accomplish in such a period and add contingency plans for unforeseen circumstances.
In today's competitive marketplaces, organizations must be able to manage project duties as efficiently as feasible. You would, therefore, need a task management tool if you want to be certain that the team's productivity is at its highest and every task is completed on time.
With the vast amount of best task scheduling software available today and are currently accessible, all you have to do is pick one that meets your managerial needs and your budget.
Some of the most important benefits of using a task scheduling tool are:
Control everything from a single location.
Ease the process of task prioritization.
Be able to access data from any location at any time.
Increase your output.
Improve collaboration within the team.
Keep an eye on all of your tasks.
Ease the task delegation process.
Keep track of how much time you spend on projects.
Task management is a process in which a person or a group of people keeps track of a task throughout its project lifecycle and generates judgments based on the results. Task management is accomplished by the use of software solutions that assist in the successful organization and management of tasks through features such as task creation, preparation and assignment, tracking, and reporting. The reports generated aid management in determining an individual's, department's, or organization's overall efficiency.
There are a number of easy ways to properly manage your tasks, including:
Early and frequent communication – Managers must guarantee that they unambiguously communicate with their team members at all phases of the project.
Multitasking should be avoided – Instead of multitasking, break down huge jobs into smaller, easier-to-complete ones.
Find the most appropriate task scheduling apps – Any successful project manager needs tools that cover the entire spectrum of a project, from ideation and problem-solving through task administration.
To be truly productive, you must execute a major chunk of your scheduled activities successfully and adequately within the time allotted. Here are a few suggestions for increasing your team's productivity:Provide an enjoyable work environment.
Treat your staff well.
Allow them to work in peace.
Create team-building exercises.
Praise them on a job well done.
Provide constructive feedback.